Total Dairy & DairyMate
herd management software

SUM-IT’s Dairy Management programs, Total Dairy and DairyMate, are both designed as practical tools to aid both operation and management aspects of the dairy herd.

Total Dairy is designed to offer a comprehensive but still practical Herd Management system, including all functionality provided at the DairyMate level. The Total Dairy program provides an easy way of storing all necessary records and generates a wide range of legislative, management and analytical reports. It will integrate seamlessly with the Total Accounts module too.

SUM-IT's Total software is backed up by our friendly Support Helpline. The team is always happy to answer your questions and keep you going to get the job done.

Key Features
  • View Individual Cow Records
  • Generate Fertility Action Lists
  • Analyse Mastitis Treatments
  • Notify BCMS/​ScotMoves+ with Births/​Movements
  • Make accurate Milk Predictions
  • Access your herd data on a smartphone or tablet
  • Seamless links to Quality Milk Management Services
  • Integrates with Total Accounts
Free Mobile App licence with each February order of Total Dairy 

from £345 + VAT

Key Benefits

With Total Dairy you can:

  • View comprehensive individual cow records
  • Keep Milk Production on target with accurate Quota predictions
  • Import Milk records from QMMS, CIS and NMR
  • Notify BCMS/​ScotMoves+ to apply for Passport Applications and notify Movements
  • Block book events to multiple animals in a single entry
  • Access your cow records outside at any time on a smartphone or tablet
  • Prepare Action Lists for your Vet to assist with pre-visit planning
  • Record and report for Dairy Herd Health Planning
  • Print off NOAH format Medicine Book for both Purchases and Treatments
  • Calculate N kg/​Ha generated by all livestock on-farm and storage needed
  • Check bloodlines don’t cross over with Relations report
  • Keep full Youngstock records for both Dairy Heifers and Beef Calves
  • Analyse your Herd Fertility to monitor Submission/​Conception Rates
  • Send Pedigree Registrations to Holstein UK by email
Request a free on-line or on-farm demonstration
Request a free on-line or on-farm demonstration
Contact Us Now

Total Dairy

Total Dairy provides Cattle Movement and Herd Register records plus a Medicine book holding drugs used against drugs purchased that satisfies Health Assurance recording requirements.

When entering calving details the system will then notify BCMS or ScotMoves+ for a Passport Application for each calf. Also any movements on and off the holding can be submitted direct to BCMS or ScotMoves+ from the software.

With Total Dairy you get detailed individual cow records covering all aspects of fertility, milk records, calving histories and genealogy.

The program generates full action lists and feed ration sheets, analyses the physical and financial performance of the herd, and forecasts milk production against Quota. Full links with all milk recording services avoid duplication of records and interface modules let the software synchronise with the milking parlour systems and smartphones/​tablet PCs.

All Total Dairy reports can be easily exported into Excel, CSV, TXT and PDF format.

Total Dairy demo video


SUM-IT’s DairyMate software is designed as an entry-level program to keep your herd records up to date and provide basic management reports.

It is very straightforward to operate and is ideal for herd managers looking to move up from manual records to computerisation.

New events can be quickly entered onto the program, instantly updating a range of reports, including notifying BCMS/​ScotMoves+ electronically of all passport applications and movements.

  • Easy access to your whole herd
  • Current Action Lists instantly tell you who’s due to calve, be served, dried off, PDed etc
  • All births, deaths, purchases and sales automatically update the Statutory Movements Book
  • Automatically sends your Passport Applications and Stock Movements to BCMS or ScotMoves+
  • Records and analyses all cases and treatments for Mastitis and Lameness
  • Generates NOAH Medicine Book to print out on demand for any regulatory bodies
  • Easily export all events since a previous milk recording onto your NMR/CIS milk recorder’s disk
  • Milk Production and Bulk Tank Analysis Reports with Forecasting
  • An easy-to-read Herd Fertility Chart helps ensure you do not miss any cows getting back into calf
  • Simple Software Installation includes your full Herd Data pre-loaded for you, ready for use
  • Access to 12 hour telephone support and updates
  • DairyMate data is fully upgradeable to SUM-IT Total Dairy software

DairyMate Options Screen

DairyMate Options Screen

Feature Comparison

Features DairyMate Total Dairy
Livestock Sales & Purchases
Records all Calving Details
Statutory Stock Movement Reports
Passports/Movements to BCMS or ScotMoves+
BCMS/ScotMoves+ Instant Reconciliation
Herd Book Register x
Records fertility & health events
Drug Treatments & Basic Medicine Book
Fertility Action Lists & Events Diary
Bulling/Service/PD/Dry/Calf Due Dates
Johnes Testing Reports (QMMS Clients Only)
QMMS Reports (QMMS Clients Only)
Mobility/Condition Scoring
NOAH Medicine Book
Fertility Action Chart & Table
Herd Health Planning & Analysis
Medicine/Semen/Feed Stock Control x
Block-booking of Events x
TB Movements Control x
Submission & Conception Rates x
Milk Recording & Analysis
Individual Animal Record Cards x
Past Lactation Calving Histories x
Unlimited Pedigree Records x
EBV’s x
Feed Calculations (In/Out of Parlour) x
Herd Summary Statistics
Milk Production Forecast
Pedigree Registrations to HUK x
Selective Performance Reports x
Youngstock/Beef Records x
Multi-Herd Capability x
Data Export to Word/Excel etc. o
Smartphone Dairy App o o
Parlour Interface Module x o
* Upgrade to Standard Total Dairy x
Price (excl.VAT) £345 £695
O = Optional Extras. * Upgrade Option from DairyMate to Total Dairy costs £395. Purchase prices above include first 3 months Gold Level Support & Updates. Full range of annual Support options thereafter, see our Support page for more details.

Optional Modules and Equipment

Total Bovine App

You can record any event as it happens with the Total Bovine App running on an Android Smartphone or Tablet. This imports the herd data from Total Dairy or DairyMate onto the device to either review what has happened to each cow or input new events, such as services, calvings, drug treatments, as you do them outside. This data can then be synchronised with Total Dairy or DairyMate back on the office PC via WiFi at anytime.

Parlour Interface Module

The Parlour Interface Module links Total Dairy to many in-parlour recording and heat detection systems so that there is no need for dual input of data. Milk yields can be automatically updated on each cow record from the parlour and new feed can be calculated and sent back with other activities onto the parlour system. Please contact us with details of your parlour or heat detection system and we can discuss the options available.

Milk Recording Partnerships

Apart from generic links with NMR and CIS, we work in close partnership with Quality Milk Management Services (QMMS) who provide a very cost-effective and consultative milk testing service.


Led by Dr Andrew Bradley, an RCVS recognised specialist vet in cattle health and production, QMMS combine each client's milk testing results with their herd's fertility and health data to highlight how the client can improve the overall health and performance of their client's dairy enterprise.


Furthermore, QMMS have gone on to design a universal dairy data analysis tool, TotalVet, developed by SUM-IT, that enables vets, consultants and farmers to look at any herd's records in great depth, identifying trends and providing a common benchmarking tool regardless of the source of original herd data.

Electronic Weigher Interface Module

Imports weigh session files from Tru-Test, Gallagher and Iconix weighers into the Total Standard Dairy Module. From the imported weigh data, Daily Liveweight Gains are automatically calculated and a range of reports and scatter graphs can then provide in-depth analysis on the growth rates across individual animals.

Total Accounts Module

Choose from either Cashbook or Full Accounts levels and both modules can either be run as stand-alone programs or will integrate seamlessly with the Total Dairy module.

Total Dairy Leaflet

For even more insight into the Total Dairy module, please click the button below.

DairyMate Leaflet

For even more insight into the DairyMate module, please click the button below.

Hardware Requirements

Total software operates on Windows 10, 11 and Windows Server. Suitable hardware should have a minimum of 4GB Ram and the software will require 500MB of Hard Disk capacity plus an internet connection to receive program updates and communicate with HMRC and BCMS.

Bespoke Software Development

If you have a specific software requirement not covered by our main product range then please contact us and ask about our bespoke software development.

How do I find out more?

If you would like to see the software for yourself, you can request a free on-line or on-farm demonstration, with no obligation, via our Contact Form.

Call us now 01844 213003