Total Buying Group Ledger
group administration software

Sum-It’s Buying Group Ledger program is designed to provide a practical and efficient solution to handling all the business activities of buying groups.

The system reduces the data input for each invoice down to a single screen so that the operator only needs to handle and enter the data ONCE to update Supplier, Member and Nominal Ledgers all at the same time.

Key Features
  • Invoice entry updates both Supplier and Member
  • Unlimited Product List
  • Generates Monthly Member Statements
  • Wide range of Trading Analysis reports
  • Fully integrates with Total Accounts
  • Multi-User on Networks

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Key Benefits

Data Input

  • Simply input ledger invoices by Supplier and also allocate to Member
  • Select product from list, define your own descriptions, unlimited number available
  • Query status for invoices in dispute
  • Run Check Lists: Invoices and Queries
  • Amend or delete entry (pre month-end update)

Monthly Process

  • Produces monthly statements — Preview mode, ALL or individual 
  • Automatic calculation of monthly surcharge (% or flat fee)
  • Membership fee option

Trading Reports

  • Trading Position Summary by Supplier and Member
  • Monthly Trading Summary by Supplier, Member, and Product
  • User-Defined reports

Financial Control

  • Log receipts from members
  • Enter payments to suppliers and print payment advice
  • Receipts and payments automatically posted to accounts
  • Co-Op running costs are entered directly into accounts
  • Run bank reconciliation
  • MTD VAT Submissions — monthly or quarterly
  • Year-End Summaries for Accountant
Request a free on-line or on-farm demonstration
Request a free on-line or on-farm demonstration
Contact Us Now

Optional Modules and Equipment

Hardware Requirements

Total software operates on Windows 10 and Windows Server. Suitable hardware should have a minimum of 4GB Ram and the software will require 500MB of Hard Disk capacity plus an internet connection to receive program updates and communicate with HMRC and BCMS.


Bespoke Software Development

If you have a specific software requirement not covered by our main product range then please contact us and ask about our bespoke software development.

How do I find out more?

If you would like to see the software for yourself, you can request a free on-line or on-farm demonstration, with no obligation, via our Contact Form.

Call us now 01844 213003