Integrated agricultural software solutions
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Total Payroll farm payroll software

Sum-It's Total Payroll software is designed to cater for the wide variety of needs for wage calculations and Auto-Enrolment Pension exports in both agriculture and other industries. See below for details on our Daily Casuals Module and Piece Worker Software.

Total Payroll is fully RTI enabled and it handles both hourly and period paid employees, multiple overtime rates etc. It calculates Tax and National Insurance and prints full payslips. It generates all figures required for month and year-end returns. Furthermore it also seamlessly integrates with the Total Accounting Module.

With Total Payroll you can:

  • Prepare your wages in only a few minutes
  • Submit your RTi information direct to HMRC
  • Print out payslips onto plain A4 paper or email them
  • Export workplace pension contribution files
  • Fax Autopay summary sheet to Bank
  • Get a Coin Analysis sheet for Cash-paid employees
  • Print out next week's timesheets
  • Keep Tax and NI Tables current with Total Updates
  • View employee calendars to identify holidays/sick days taken

You can start using Total Payroll at any time in the PAYE Tax Year. Simply enter each employee's cumulative figures to-date and the system will take over from the next pay period.

When run alongside the Total Accounts, the Total Payroll Module will update the Accounts with all payment details each pay period.

With the introduction of Workplace Pensions and Auto Enrolment, Employers have a lot more legislative administration to process each pay period. To help Users manage this extra burden, Sum-It have integrateded Auto Enrolment calculations into the Total Payroll software. This functionality enables the software to generate the necessary Export Files to upload to Workplace Pension websites for Nest, Peoples Pension, Now Pension and Smart Pension.


For more information on Total Payroll please click here.

For more information on Auto Enrolment in general please click here.

Daily Casuals Module for Beaters and Harvest Workers

We have developed this module to easily handle the payment and reporting of Daily Casual Workers, such as Harvest Workers and Beaters, under the latest RTI regulations.

It enables you to record which Casual Workers have been paid on any given day, declaring that they were only taken on for that day only and therefore were not liable for Tax or NI.

You compile a list of which workers could be attending, with their basic employment details, and then each day you simply tick which ones worked on that day and input how much they were paid.

The Module, in conjunction with the Total Payroll software, will then submit an FPS electronically to HMRC to cover that day's activity.

The Daily Casuals Module costs £200 + VAT.

Total Piece Worker Module

Sum-It's Total Piece Worker is a complete system to streamline and automate the whole process of capturing hand-picked produce records across multiple harvest sites right the way through to generating individual picker payslips.

Outside in the Picking location each Picker wears a waterproof wristband containing an NFC chip storing their identity.

As they present their picked produce to the Site Manager, their wristband is scanned by our rugged Mobile Data Logger running the Piece Worker App (offline).

Then the picker’s record appears on-screen and the quantity of produce is recorded along with the location and time/date.

When convenient the Piece Worker App sends the picking data either over 3G from the field or via local WiFi back to Total Piece Worker on the main Farm Office PC or Server.

Reports then help you quickly reconcile what was picked against what’s in the store. Once checked, the data is transferred into the Total Payroll system to calculate each picker’s actual pay after Tax, NI and other deductions then individual payslips are printed off on either plain A4 or self-sealing stationery.

For further information or to arrange an on-farm demonstration just give us a call.

Price (excl.VAT) £ £

​How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

Bespoke Software Development

If you have a specific software requirement not covered by our main product range then please contact us and ask about our bespoke software development.

Call us now 01844 213003

Key Features

  • Calculates your wages instantly
  • Submits RTI Data direct on-line to HMRC
  • Handles Auto Enrolment Pensions
  • Unlimited number of employees
  • No special payslip stationery needed
  • Runs multiple company payrolls
  • Integrates with Total Accounts
  • Daily Casuals Module
  • Piece Worker App
From £295 + VAT
Request a demo CD or an on-farm demonstration