Integrated agricultural software solutions
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Total Farm Apps smartphone and tablet software

Bespoke Development software for rural industries

Total Contractors sales order processing software

Total Sheep flock management software

Total Beef cattle management software

Total Payroll farm payroll software

Total Accounts farm accounts software

Total Integration complete farm software

Total Dairy & DairyMate herd management software

Total Field & Total Forage crop management software

With a Total Farm App running on a smartphone or tablet, you can save hours of keyboard time at the end of the day having to update your office with the day's activities. The App is fully operational off-line and only requires connection to WiFi when synchronising with your Total software on your PC.

​Total Farm Apps enable you to take your records wherever you go, operating off-line, so that you can access data at any time and record new events as they happen.

Periodically you can synchronise your mobile device with your Total software on your main PC via WiFi and all new events will be transferred in both directions.

Several operators on one farm can each run a device with a Total Farm App recording new data, and they can all update the same main Data Set on the PC.

Total Farm Apps run on any Android Smartphone or Tablet.

There are three currently available Total Farm Apps to choose from:

Total Bovine App

Designed to run with Total Dairy , DairyMate or Starter or Standard Total Beef Modules.

Features include:

  • Displays full herd list or select by group
  • Search on any part of Ear Tag or Code
  • Drill down to detailed individual records
  • See full identification and past events
  • View Pedigrees in an instance
  • Identify if animals are in subsidy retention or drug withdrawal
  • View Action Lists
  • Add new events for: Calvings, Health Treatments, Bullings, Weights, Services, Milk Yields/Recording, PD's and Movements Off Farm

Total Field App

Designed to run with either Starter or Standard Total Field Modules.

Features include:

  • Displays full list of fields or select by group
  • Search on any part of field name
  • Drill down to detailed individual field records
  • View current season applications and cropping history
  • Add new events for: Seed, Fertiliser, Sprays, Observations, Physical Operations, Harvest Records, and Record FEPA Details
  • Shows planned operations to update when completed

Total Contractors App

Designed to run with the Contractors Diary Module.

Features include:

  • Has two modes; Operator or Manager
  • Record all jobs as they happen
  • View Client Record Histories
  • Set up new clients and Jobs
  • Access contact info directly such as phone numbers and email

  • Pinpoint client addresses on Map
  • Managers can view financial data including outstanding Debts

Total Sheep App

Designed to run with the Standard Total Sheep Management Module.

Features include:

  • Displays full flock list or select by group
  • Search on any part of Ear Tag or Code
  • Drill down to detailed individual records
  • See full identification and past events
  • View Pedigrees in an instance
  • Identify if animals are in drug withdrawal
  • Add new events for: Lambings, Health Treatments, Tuppings, Lamb Weights, Scans and Movements Off Farm
Features
Price (excl.VAT) £ £
Our Development team also generates bespoke software to manage system processes in a wide range of rural industries.

​As well as our off-the-shelf range of farm software, we offer full bespoke development to provide practical solutions to handle specific business processes.

Typically, clients come to us when their own business process has outgrown the multiple spreadsheets,  databases  and other software they originally setup to handle it. We assess the current requirements and also look into the future to design a scaleable solution for them within a single application.

Have a read through some of our past work below from our portfolio, simply click on each name to view a PDF document about the development done for them by Sum-It:

Ensors Abattoir - we developed a solution to record the animal movements into their Lairage.

English Whisky Co. - we developed a flexible stock control system to handle all their products.

Mutchmeats - we developed a reliable hand-held data-capture tool for scanning carcasses.

Quality Milk Management Services - we developed a fully integrated administration system for all their laboratory client records.

AJ & KJ Bradley - we developed Total Vet in partnership with them to provide a powerful dairy herd data analysis and reporting package.

If you are looking to make the day-to-day operation of your business more efficient then contact us on 01844 213003 for a chat about how we can help.

Features
Price (excl.VAT) £ £
This is a bolt-on Sales Order Processing Module to the Total Standard Accounts Program.

​It is designed to organise client records, allowing you to track work that has been quoted, completed and invoiced. Invoices and statements are raised automatically from the diary details and processed straight into the Accounts program. Full histories are retained for each client and detailed management reports can help you analyse the efficiency of your business.

With Total Contractor's Diary you can:

  • Organise all your customer records
  • Set up full contact details for each client
  • Build up a product stock list and job pricing list
  • Use the Smartphone/Tablet App to record all client work as it happens in the field
  • Handle both Product and Customer Discounts with ease
  • Have your own company logo prepared as an Invoice Header
  • Raise invoices automatically from Goods Dispatched/Work Completed
  • Use window envelopes or labels for all posted documents
  • View an Aged Debtors list at any time
  • Analyse your sales by any criteria over any length of time

This Module can be tailored to handle a wide range of business enterprises from conventional farm contracting to property rents, horse liveries, farm shops and any other retail or service operation that needs to keep a close eye on their customer activities.

Check out our NEW Contractors Diary App

This is designed to give Agricultural Contractors instant access to their client records via Android Smartphones or Tablets.

The App works in conjunction with the Contractors Diary PC Software. Multiple operators running the App can all synchronise to a single Dataset on the PC if required. Once synchronised with the Total Data the App then runs fully off-line, ensuring operation anywhere, without requiring a constant internet connection.

It caters for both Operator and Manager levels; Operators can record jobs done against client records in the App to avoid filling in manual worksheets, Managers are additionally able to access more details, including financial data, so job pricing and quotes can be entered and outstanding debts are also displayed.

All fresh data can then be synchronised back with the Total Contractors Diary on the Office PC via WiFi or 3G Connection, enabling Client Invoices to be automatically generated and posted into the company accounts data.

With each client’s core details to hand, the App can dial the client’s phone numbers, send them an email or even locate where they are on the map - all from single taps on the client’s record on-screen.

The cost of the Sum-It Contractors App is from £95 + VAT per annum.

Features
Price (excl.VAT) £ £

​How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

Sum-It's Total Sheep Management software is designed to handle all aspects of flock recording.

​Starter Total Sheep will record activities and movements on a simple flock basis whereas Standard Total Sheep provides individual ewe records. Both levels help you to comply with statutory and assurance record-keeping requirements. Choose from either Starter or Standard levels and both modules will integrate seamlessly with the Accounts module.

With Total Sheep you can:

  • Keep a full Flock Register
  • View Individual Ewe Records
  • Download lists of EID Tags from EID Readers
  • Maintain a full Medical Book to Assurance standards
  • Analyse Lamb Sales performance
  • Identify Flock Gross Margins
  • Retain unlimited Pedigree records for each animal
  • Calculate N kg/Ha generated by all livestock on-farm and storage needed
  • Make Culling decisions on facts not 'gut instinct'
  • Access your Ewe records outside at any time on a smartphone or tablet
  • Track bloodlines through Animal Relations report
  • Run multiple flocks on just one program

Starter Level

Total Starter Sheep is designed to provide an electronic Flock Register, holding all movement details and lambing numbers. Running totals of flock sizes are available at any time. Full health records are stored to Assurance standards. Flock Gross Margins and Lamb Sales figures can also be analysed.

Standard Level

Total Standard Sheep is designed for those who record their flock on an individual ewe basis. Incorporating all facilities from the Starter Level, this program goes onto hold each ewe's record with a comprehensive history of the animal, including all lambings, health and genealogy data. Records can be input on either individual or block methods and a wide range of flexible reports enable you to analyse the flock's performance by any criteria.

All Total Standard Sheep reports can be easily exported into Excel, CSV, TXT and PDF formats.

Features Starter Standard
Statutory Stock Movements
Sheep EID Movement Records
Grass Keep Records
Assurance Scheme Ready
Stock Movement Documents
Flock Gross Margins
Lamb Sale Records
Drug & Feed Records (Conv./Organic)
NVZ Muck Planner
Complete Historical Records
Individual Ewe Record Cards x
Lambing Histories x
Lamb Weights Analysis x
Pedigree/Relation Reports x
Analyse by Group x
Fertility Reports x
Ram Records x
Multi-Holdings x
Data Export to Excel & Word etc. o
Total Sheep App for Android smartphone or tablet x o
Electronic Weigher Interface x o
Upgrade to Standard Sheep o x
Price (excl.VAT) £275 £595
O = Optional Extras. Upgrade Option from Starter Sheep to Standard Sheep costs £345.

Optional Modules and Equipment​

Using the Total Standard Sheep program, from November 2013 you can record any event as it happens with the Total Sheep App running on an Android smartphone or tablet. This imports the sheep data from Total Standard Sheep onto the device to either review the status of each animal or input new events, such as lambings, drug treatments and weights as you do them outside. This data can then be synchronised with Total Sheep back on the office PC via WifI at anytime.

Total Sheep also links with a range of EID Readers and Loggers.

The Electronic Weigher Interface Module links Total Standard Sheep to Trutest, Gallagher and Iconix electronic scales to import weights automatically.

How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

Sum-It's Total Beef Cattle Management software is designed to be a complete beef enterprise management tool to aid with the practical day-to-day control and increasing official, traceability and assurance aspects of the industry.

It provides full enterprise costing facilities, generating gross margins and detailed profit analysis. Program Set-up time can be minimised by downloading movement records from BCMS. Choose from either Starter or Standard levels and both modules will integrate seamlessly with the Accounts module.

With Total Beef you can:

  • Keep all Statutory Movement records
  • View comprehensive individual animal records
  • Email BCMS to apply for Passport Applications and notify Movements
  • Access your cattle data outside at any time on a Smartphone or Tablet
  • Print off NOAH format Medicine Book for both Purchases and Treatments
  • Calculate N kg/Ha generated by all livestock on-farm and storage needed
  • Monitor liveweight gains between different groups of animals
  • Input accurate feed usage records by animal group
  • Analyse the financial performance of your Beef Herd
  • Run a comparison against your BCMS Movements file
  • Maintain a complete unlimited pedigree history of the herd

Starter Cattle Module

Total Starter Cattle is designed to handle all legislative aspects of beef records, providing statutory Cattle Movement and Herd Register records plus a Medicine book, storing drugs used against drugs purchased, that satisfies Health Assurance recording requirements. When entering calving details the system will then notify BCMS for a Passport Application by email for each calf. Also the movement details of any cattle purchased or sold can be emailed direct to BCMS from the software. The program also provides the facility to reconcile the data against BCMS records.

Should you wish to upgrade to the Standard level, this can be done at any time, without needing to re-enter any data.

Standard Cattle Module

Total Standard Cattle includes all the Starter legislative functionality but goes on to provide in-depth beef management records and analysis. Suckler Herds benefit from full calving histories, fertility records and unlimited genealogies. Fattening Herds can record weights and feed costs to calculate daily liveweight gains and true profit per kilo or per day on-farm.

To view some sample screen shots  of the Standard Cattle Module please click here.

All Total Standard Beef Cattle reports can be easily exported into Excel, CSV, TXT and PDF formats.

Features Starter Standard
Statutory Stock Movements
Passports/Movements Via CTS to BCMS
Livestock Sales & Purchases
Records All Calving Details
OTM Warning
TB Movements Control
Drug Treatments & Stocks
NOAH Medicine Book (Conv./Organic)
BCMS Statement Reconciliation
Block Booking of Events
NVZ Muck Planner
Herd Book Register
Will utilise Bar Code Scanners
Comprehensive Animal Cards x
Electronic IDs x
Weighing/DLWG Records x
Growth Reports: Grades/KO% x
Feed Usage Records x
Pedigree/Relation Reports x
Selective Performance Reports x
Profit Analysis by Day/Kg/Grade x
Advanced Herd Health Analysis x
Suckler Cow Records x
Fertility Reports x
Imports EBV Data from Signet x
Bull/Semen Records x
Multi-Holdings x
Data Export to Excel & Word etc. o
Electronically register pedigree calves with BREEDPLAN Breed Societies x o
Smartphone Total Bovine App o o
Electronic Weigher Interface x o
Upgrade to Standard Cattle o x
Price (excl.VAT) £345 £645
O = Optional Extras. Upgrade Option from Starter Cattle to Standard Cattle costs £345.

Optional Modules and Equipment

Laser Bar Code Readers can be supplied to speed up data entry from Cattle Passports. They scan the UK Ear Tag, Date of Birth, Sex and Breed instantly onto the Purchase Screen and can also be used to tag animals for sale. For further details please go to Bar Code Readers.

You can record any event as it happens with the Total Bovine App running on an Android Smartphone or Tablet PC.This imports the cattle data from Total Beef onto the mobile device to either review the status of each animal or input new events, such as calvings, drug treatments and weights as you do them outside. This data can then be synchronised with Total Beef via WiFi back on the office PC at anytime.

The BREEDPLAN Link Module enables you to send your pedigree calf registrations direct from the Total Standard Beef Module to any breed society that uses the BREEDPLAN Database system.

The Electronic Weigher Interface Module links Total Standard Beef to Tru-Test, Gallagher and Iconix electronic scales to import weights automatically.

How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

Sum-It's Total Payroll software is designed to cater for the wide variety of needs for wage calculations and Auto-Enrolment Pension exports in both agriculture and other industries. See below for details on our Daily Casuals Module and Piece Worker Software.

Total Payroll is fully RTI enabled and it handles both hourly and period paid employees, multiple overtime rates etc. It calculates Tax and National Insurance and prints full payslips. It generates all figures required for month and year-end returns. Furthermore it also seamlessly integrates with the Total Accounting Module.

With Total Payroll you can:

  • Prepare your wages in only a few minutes
  • Submit your RTi information direct to HMRC
  • Print out payslips onto plain A4 paper or email them
  • Export workplace pension contribution files
  • Fax Autopay summary sheet to Bank
  • Get a Coin Analysis sheet for Cash-paid employees
  • Print out next week's timesheets
  • Keep Tax and NI Tables current with Total Updates
  • View employee calendars to identify holidays/sick days taken

You can start using Total Payroll at any time in the PAYE Tax Year. Simply enter each employee's cumulative figures to-date and the system will take over from the next pay period.

When run alongside the Total Accounts, the Total Payroll Module will update the Accounts with all payment details each pay period.

With the introduction of Workplace Pensions and Auto Enrolment, Employers have a lot more legislative administration to process each pay period. To help Users manage this extra burden, Sum-It have integrateded Auto Enrolment calculations into the Total Payroll software. This functionality enables the software to generate the necessary Export Files to upload to Workplace Pension websites for Nest, Peoples Pension, Now Pension and Smart Pension.

  

For more information on Total Payroll please click here.

For more information on Auto Enrolment in general please click here.

Daily Casuals Module for Beaters and Harvest Workers

We have developed this module to easily handle the payment and reporting of Daily Casual Workers, such as Harvest Workers and Beaters, under the latest RTI regulations.

It enables you to record which Casual Workers have been paid on any given day, declaring that they were only taken on for that day only and therefore were not liable for Tax or NI.

You compile a list of which workers could be attending, with their basic employment details, and then each day you simply tick which ones worked on that day and input how much they were paid.

The Module, in conjunction with the Total Payroll software, will then submit an FPS electronically to HMRC to cover that day's activity.

The Daily Casuals Module costs £200 + VAT.

Total Piece Worker Module

Sum-It's Total Piece Worker is a complete system to streamline and automate the whole process of capturing hand-picked produce records across multiple harvest sites right the way through to generating individual picker payslips.

Outside in the Picking location each Picker wears a waterproof wristband containing an NFC chip storing their identity.

As they present their picked produce to the Site Manager, their wristband is scanned by our rugged Mobile Data Logger running the Piece Worker App (offline).

Then the picker’s record appears on-screen and the quantity of produce is recorded along with the location and time/date.

When convenient the Piece Worker App sends the picking data either over 3G from the field or via local WiFi back to Total Piece Worker on the main Farm Office PC or Server.

Reports then help you quickly reconcile what was picked against what’s in the store. Once checked, the data is transferred into the Total Payroll system to calculate each picker’s actual pay after Tax, NI and other deductions then individual payslips are printed off on either plain A4 or self-sealing stationery.

For further information or to arrange an on-farm demonstration just give us a call.

Features
Price (excl.VAT) £ £

​How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

Sum-It's Total Farm Accounts software provides SIMPLIFIED book-keeping for all levels and has been submitting VAT Returns direct to HMRC since 2010. We will be fully compliant with HMRC's NEW Making Tax Digital On-Line VAT Submission system when it commences in April 2019.

Choose from either Cashbook or full Accounts levels and both modules will integrate seamlessly with the physical records in the Enterprise Modules.

With Total Accounts you can:

  • Calculate your VAT Return instantly
  • Submit your VAT Return on-line direct to the HMRC Website
  • Monitor your bank balance at all times
  • Choose to input your invoices BEFORE or AFTER they're paid
  • Always know your current debtors and creditors

  • Minimise your Accountant's work and increase productivity
  • Identify how each enterprise is performing throughout the year
  • Pin-point costs to each tractor, other machinery and property
  • Process Contra Invoices simply and painlessly
  • Prepare Cash Flow or P&L Budgets to compare against Actual Data

Starter Accounts Module

Total Starter Accounts is designed as a simple Cashbook system to be operated by anyone without an in-depth knowledge of accountancy. All standard analysis headings can be customised by you to suit your own business requirements, then by simply entering all paid invoices and receipts onto the program throughout the year, all the necessary reporting is done for you.

VAT Returns are automatically prepared and submitted on-line, Bank Accounts can be easily reconciled and Cash-Flows can be generated for the Bank Manager. Basic Enterprise Costings reports will also identify Gross Margins and Year-End Reports can be output on paper or disk for your Accountant to audit.

Should you wish to upgrade to the Standard level, this can be done at any time, without needing to re-enter any data.

Standard Accounts Module

Total Standard Accounts includes all Starter Accounts facilities but goes further to full Double-Entry Accounts level. This enables you to input invoices BEFORE you need to pay them and then you can view your current debtors and creditors at any time to identify which invoices are outstanding.

Total Standard Accounts provides a lot more functionality to minimise the repetitive aspects of "doing the books", including automatic standing order processing and Statement/Remittance Note/Label generation.

With this level of the software you also get more detailed reporting on cost centres such as farm enterprises or individual machinery and properties, analysing the management data down to cost per hectare or per animal or any specified unit you wish to set up.

Total Standard Accounts P&L and Balance Sheet reports can be tailored to mirror your Accountant's layout. Asset Depreciation can also be set to calculate automatically right through the year.

Detailed budgets can be created over any timeframe, be it one year or several, on a single budget, to automatically compare against your actual accounts data at any time. Full comments can be input against planned figures to qualify their existence. The bank interest on the overdraft can also be set to calculate automatically too.

All Total Standard Accounts reports can be easily exported into Excel, CSV, TXT and PDF formats.

Features Starter Standard
Cashbook Only x
Cashbook or Double-Entry Accounts x
VAT Audit Trail
On-Line VAT Submission to HMRC
Multi-Bank Reconciliation
Enterprise Costings
Machinery Costings
Contras
Profit & Loss
Trial Balance
Audit Trail
Year-End Accountant Reports
Budgeted Cashflow
View/Pay Debtors & Creditors x
Prints Statements & Remittances x
Prints Labels x
Customer/Supplier Ledger x
Automatic Standing Orders x
Asset/Liability Reports x
Balance Sheet Report x
Advanced Enterprise Reporting x
Powerful Selective Reports x
Links to Accountants’ Software x
Multi-Business x
Budget vs Actual Comparisons o
Data Export to Excel & Word etc. o
Invoice Generator o o
Sales Order Processor o o
Contractors Diary o o
BACS Payments Exporter o o
Payroll Module o o
Upgrade to Standard Accounts o x
Price (excl.VAT) £425 £695
O = Optional Extras. Upgrade Option from Starter Accounts to Standard Accounts costs £345.

​Optional Bolt-On Modules

The Invoicing Module provides the facility to generate invoices to customers direct from Total Standard Accounts, these are then processed into the accounts data without further input. Customised invoice headers and footers can also be designed to avoid using expensive special stationery.

The Cheque Printing Module enables the User to print payment details directly onto normal cheques or onto Remittance Notes with a tear-off cheque portion at the bottom. Simple editing of cheque layouts ensures all different styles can be catered for.

The PC Banking Module exports payment details from Total Accounts across to most PC Banking programs to eliminate duplication of entering the details into both programs. Please note this does not include free Internet Banking services as they do not have Import facilities.

The Contractors Diary Module provides a sales order processing facility to raise quotes, orders, job cards and delivery notes, storing customer records through the complete sales process. Invoice runs will then automatically raise invoices from work done or goods delivered and these will be automatically processed into the Accounts data. For further details click on Contractors Diary.

The Payroll Program is designed to cater for a wide variety of needs for wage calculation with agriculture and other business types. It calculates Tax and National Insurance, prints full payslips, producing all figures required for month and year-end returns. All payments can be automatically exported into Total Accounts. For further details please click on Total Payroll.

How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

With Total Software you have the option to either operate a stand-alone module or integrate several modules together, primarily the Accounts module with one or more enterprise modules. This enables you to immediately eliminate the need to input any data more than once, saving considerable time and effort as well as ensuring data accuracy is maintained.

​An integrated livestock example

You purchase some cattle and when entering the invoice on the accounts module you will also be asked the animal identification details. This then takes care of the accounts records as well as compiling the livestock movement records, emailing BCMS to notify them of the movement on-farm.Click here to see how the software handles this example.

An integrated arable example

You purchase some sprays and when entering the invoice on the accounts module you will also be asked stock quantities to record those items in stock. As you record the spray application to the fields, the relevant spray quantity will be taken out of stock and the field gross margin costings will be updated accordingly. Note that you can happily enter spray applied to fields before its purchase is recorded, the stock level simply goes negative until you subsequently enter the spray invoice.

Total integration does not mean total complexity - you decide what Total operational level suits your business records, with the flexibility to upgrade to higher levels at any time in the future.

Level 1 - Starter Total

Starter Total offers farmers an entry-level integrated system to handle all basic farm administration.

Included in Starter Total are:

For full details of each module's full functionality please use the links above to refer to the individual product pages.

Level 2 - Standard Total

Standard Total offers modules that go much further than the basics, providing in-depth accounting functions and management information on specific enterprise records. All Starter functions are included and, in addition, Users can choose two Standard modules as part of the package deal.

The Standard modules are:

  • Farm Accounts - Full double-entry Accounts to Balance sheet level
  • Dairy Module - Individual Cow records with Quota Prediction
  • Beef Module - Cattle management records with detailed costings & performance
  • Cropping Module - Individual Field records with full Assurance data
  • Sheep Module - Individual Ewe records with detailed lambing histories

For full details of each module's full functionality please use the links above to refer to the individual product pages.

Features
Price (excl.VAT) £895 £POA
O = Optional Extras.

​How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

Sum-It's Dairy Management programs, Total Dairy and DairyMate, are both designed as practical tools to aid both operation and management aspects of the dairy herd.

Total Dairy

Total Dairy is designed to offer a comprehensive but still practical Herd Management system, including all functionality provided at the DairyMate level. The Total Dairy program provides an easy way of storing all necessary records and generates a wide range of legislative, management and analytical reports. It will integrate seamlessly with the Total Accounts module too.

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Total Dairy links with Total Bovine App
Total Dairy links with Total Bovine App

With Total Dairy you can:

  • View comprehensive individual cow records
  • Keep Milk Production on target with accurate Quota predictions
  • Import Milk records from QMMS, CIS and NMR
  • Notify BCMS via CTS to apply for Passport Applications and notify Movements
  • Block book events to multiple animals in a single entry
  • Access your cow records outside at any time on a smartphone or tablet
  • Prepare Action Lists for your Vet to assist with pre-visit planning
  • Record and report for Dairy Herd Health Planning
  • Print off NOAH format Medicine Book for both Purchases and Treatments
  • Calculate N kg/Ha generated by all livestock on-farm and storage needed
  • Check bloodlines don't cross over with Relations report

  • Keep full Youngstock records for both Dairy Heifers and Beef Calves
  • Analyse your Herd Fertility to monitor Submission/Conception Rates
  • Send Pedigree Registrations to Holstein UK by email
Total Dairy provides Cattle Movement and Herd Register records plus a Medicine book holding drugs used against drugs purchased that satisfies Health Assurance recording requirements. When entering calving details the system will then notify BCMS for a Passport Application by email for each calf. Also any movements on and off the holding can be emailed direct to BCMS from the software.

With Total Dairy you get detailed individual cow records covering all aspects of fertility, milk records, calving histories and genealogy. 

The program generates full action lists and feed ration sheets, analyses the physical and financial performance of the herd, and forecasts milk production against Quota. Full links with all milk recording services avoid duplication of records and interface modules let the software synchronise with the milking parlour systems and smartphones/tablet PCs.

All Total Dairy reports can be easily exported into Excel, CSV, TXT and PDF formats.

DairyMate

Sum-It’s DairyMate software is designed as an entry-level program to keep your herd records up to date and provide basic management reports. It is very straightforward to operate and is ideal for herd managers looking to move up from manual records to computerisation.

New events can be quickly entered onto the program, instantly updating a range of reports, including notifying BCMS electronically of all passport applications and movements.

Benefits

  • Easy access to your whole herd
  • Current Action Lists instantly tell you who’s due to calve, be served, dried off, Pd’d etc
  • All births, deaths, purchases and sales automatically update the Statutory Movements Book
  • Automatically sends your Passport Applications and Stock Movements to BCMS via the CTS Web Services
  • Records and analyses all cases and treatments for Mastitis and Lameness
  • Generates NOAH Medicine Book to print out on demand for any regulatory bodies
  • Easily export all events since a previous milk recording onto your NMR/CIS milk recorder’s disk
  • Milk Production and Bulk Tank Analysis Reports with Forecasting
  • An easy-to-read Herd Fertility Chart helps ensure you do not miss any cows getting back into calf
  • Simple Software Installation includes your full Herd Data pre-loaded for you, ready for use
  • Access to 12 hour telephone support and updates
  • DairyMate data is fully upgradeable to Sum-It Total Dairy software

Features DairyMate Total Dairy
Livestock Sales & Purchases
Records all Calving Details
Statutory Stock Movement Reports
Passports/Movements via CTS to BCMS
BCMS Instant Reconciliation
Herd Book Register x
Records fertility & health events
Drug Treatments & Basic Medicine Book
Fertility Action Lists & Events Diary
Bulling/Service/PD/Dry/Calf Due Dates
Johnes Testing Reports (QMMS Clients Only)
QMMS Reports (QMMS Clients Only)
Mobility/Condition Scoring
NOAH Medicine Book
Fertility Action Chart & Table
Herd Health Planning & Analysis
Medicine/Semen/Feed Stock Control x
Block-booking of Events x
TB Movements Control x
Submission & Conception Rates x
Milk Recording & Analysis
Individual Animal Record Cards x
Past Lactation Calving Histories x
Unlimited Pedigree Records x
EBV’s x
Feed Calculations (In/Out of Parlour) x
Herd Summary Statistics
Milk Production Forecast
Pedigree Registrations to HUK x
Selective Performance Reports x
Youngstock/Beef Records x
Multi-Herd Capability x
Data Export to Word/Excel etc. x
Smartphone Dairy App o o
Parlour Interface Module x o
Upgrade to Standard Total Dairy x
Price (excl.VAT) £345 £695
O = Optional Extras. Upgrade Option from DairyMate to Total Dairy costs £395.

​Optional Modules

You can record any event as it happens with the Total Bovine App running on an Android Smartphone or Tablet. This imports the herd data from Total Dairy or DairyMate onto the device to either review what has happened to each cow or input new events, such as services, calvings, drug treatments, as you do them outside. This data can then be synchronised with Total Dairy or DairyMate back on the office PC via WiFi at anytime. For further details please go to Total Farm Apps.

The Parlour Interface Module links Total Standard Dairy to many in-parlour recording systems so that there is no need for dual input of data. Milk yields can be automatically updated on each cow record from the parlour and new feed can be calculated and sent back with other activities onto the parlour system. Please contact us with details of your parlour system and we can discuss the options available.

Milk Recording Partnerships

Apart from generic links with NMR and CIS, we work in close partnership with Quality Milk Management Services (QMMS) who provide a very cost-effective and consultative milk testing service.

Led by Dr Andrew Bradley, an RCVS recognised specialist vet in cattle health and production,QMMS combine each client's milk testing results with their herd's fertility and health data to highlight how the client can improve the overall health and performance of their client's dairy enterprise.

Furthermore, QMMS have gone on to design a universal dairy data analysis tool, TotalVet, developed by SUM-IT, that enables vets, consultants and farmers to look at any herd's records in great depth, identifying trends and providing a common benchmarking tool regardless of the source of original herd data.

How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

Sum-It's Total Field Management and Total Forage software modules are designed to provide practical crop records to generate gross margin costings and aid with crop assurance schemes, including machinery servicing and store records for produce.

​Each program's strength lies in its ease of input and flexibility of reporting. Choose from either Starter (Total Forage) or Standard levels and both modules will integrate seamlessly with the Accounts

With Total Field you can:

  • Record individual field cropping records either on PC or Smartphone/Tablet
  • Use flexible Season-Start Markers to handle all crop types
  • Keep your records compliant with Assurance Schemes
  • Identify all organic and manufactured fertiliser usage with NVZ Report
  • Calculate N kg/Ha generated by all livestock on-farm and storage needed
  • Switch between Hectares and Acres with one function key at any time
  • Hold historical soil analysis records by individual field
  • Analyse your costings and yields by any criteria
  • Plan future crop rotations as far forward as you need
  • Keep machinery maintenance and grain store records up to date
  • Run multiple sets of field records with just one program

Starter Field/Total Forage

Total Starter Field (Total Forage) is ideal for both Livestock and small Arable enterprises. It is designed to provide a simple field recording program to handle the basic data of inputs and outputs for each field, generating gross margins for forage and other crops as well as maintaining stock control of all seed, fertiliser and sprays on-farm. Full fertiliser analysis enables an NVZ Report to be generated.

Should you wish to upgrade to the Standard level, this can be done at any time, without needing to re-enter any data.

Standard Field

Total Standard Field includes all Starter Field facilities but goes further to provide enhanced levels of detail for each application to Crop Assurance Scheme standards. LERAP Buffer Zones can be calculated and the Module will link with the PT-Mapper program to display individual field maps on demand.

All Total Standard Field reports can be easily exported into Excel, CSV, TXT and PDF formats.

Features Starter/Forage Standard
Field Applications
Stock Records
Crop Rotation Planner
Block-book Operations
Automatic Average Cost Price
Crop Summary Reports
Split Field Facility
Soil Analysis Records
Produce Store Weekly Checks
Sprayer Calibration Report
Machinery Maintenance Records
RB209 Information Report
NVZ Fertiliser Analysis Report
NVZ Muck Planner
Gross Margin Reports
Crop Yield Analysis
Agronomy Notes
Acres/Hectres Switch
Full Individual Field Records x
Net Margin Reports x
Record Planned Operations x
FEPA Spray Records x
Cost per Tonne Reports x
Farm Assurance Reports x
LERAP Buffer Zone Calculator x
Operator Worksheets x
Advanced Selective Reports x
Link to PT Mapper software x
Multi-Holdings x
Gatekeeper Spray Plans Importer x
Muddy Boots Cropwalker Spray Plans Importer x
Integrates with Total Accounts
Data Export to Excel & Word etc. x
Total Field App for Android Smartphones/Tablets o o
Links with Patchwork Software x o
Upgrade to Standard Field o x
Price (excl.VAT) £345 £645
O = Optional Extras. Upgrade option to Standard Field from Starter Field/Total Forage costs £345.

Smartphone/Tablet App

You can record any event as it happens with the Total Field App running on any Android Smartphone or Tablet. This imports the field data from either Total Field or Total Forage onto the device, enabling the User to review what has happened on each field when field walking and input new events, such as spray jobs, as they happen outside. This data can then be synchronised with Total Field/Total Forage back on the office PC via WiFi at anytime. 

Patchwork BlackBox Module

This enables you to download fieldwork entered onto a Patchwork BlackBox directly into the Total Standard Field Management software to avoid unnecessary data duplication.

How do I find out more?

If you would like to see the software for yourself, you can request a free on-farm demonstration, with no obligation, or order a free demonstration CD via our Contact Form.

Bespoke Software Development

If you have a specific software requirement not covered by our main product range then please contact us and ask about our bespoke software development.

Call us now 01844 213003

Key Features

  • Several operators on one farm can each run an App
  • Different operators update the same main Data Set on the PC
  • Runs off-line on any Android device
From £95 + VAT per annum

Key Features

  • We are experienced in a wide range of rural industries
  • Bespoke development to exactly match your business requirements
Call us for a quote

Key Features

  • Organises customer records
  • Raises Quotes and Orders
  • Tracks work done & goods sent
  • Optional Mobile App available
  • Prints Delivery Notes
  • Invoices generated automatically
  • Stock Control for Sales Items
  • Integrates with Total Accounts
from £395 + VAT

Key Features

  • Individual Ewe Records
  • Links to EID Readers
  • Statutory Movement Reports
  • Generates Assurance Reports
  • Detailed Costings Analysis
  • Full Pedigree Records
  • Access your Sheep Data on a smartphone (from Nov 2013)
  • Integrates with Total Accounts
from £275 + VAT

Key Features

  • Individual Animal Records
  • Statutory Movement Reports
  • Email BCMS with Births/Movements
  • Generates Assurance Reports
  • Detailed Costings Analysis
  • Access your Cattle Data on a smartphone or tablet
  • Integrates with Total Accounts
from £345 + VAT

Key Features

  • Calculates your wages instantly
  • Submits RTI Data direct on-line to HMRC
  • Handles Auto Enrolment Pensions
  • Unlimited number of employees
  • No special payslip stationery needed
  • Runs multiple company payrolls
  • Integrates with Total Accounts
  • Daily Casuals Module
  • Piece Worker App
From £295 + VAT

Key Features

  • Cashbook or Double-Entry
  • Automatic VAT Returns
  • P&L and Balance Sheet
  • Enterprise/Machinery Costings
  • Easy Contra Invoice Input
  • Cashflow Budgets
from £425 + VAT

Key Features

  • Fully integrated software
  • Need only enter data once to update everywhere
  • Maintains high data accuracy
  • Considerable office time saved
  • Flexible package options
from £895 + VAT

Key Features

  • View Individual Cow Records
  • Generate Fertility Action Lists
  • Analyse Mastitis Treatments
  • Notify BCMS with Births/Movements
  • Make accurate Milk Predictions
  • Access your herd data on a smartphone or tablet
  • Seamless links to Quality Milk Management Services
  • Integrates with Total Accounts
from £345 + VAT

Key Features

  • View Individual Field Records
  • Access Assurance Scheme Reports
  • Store Your NVZ Records
  • Analyse Crop Gross Margins
  • Integral Stock Control
  • Plan future Crop Rotations
  • Optional Smartphone App to access data offline outside
  • Integrates with Total Accounts
from £345 + VAT
Request a demo CD or an on-farm demonstration