07 March 2024
Should I Store My Farm Data In 'The Cloud'?
Staying on top of your farm admin and having access to real-time info is crucial for a smooth and successful farming operation. With rural areas now having better access to the internet, one tool that can greatly benefit some farmers is 'The Cloud'.
Many farm management software companies are now using The Cloud to automatically store and share your information.
If The Cloud is something you are considering but you’re not quite sure about it yet, we’ve put together the following article explaining the top 4 benefits to farmers to using Cloud-based storage as well as some of the reasons some of you may want to keep your data solely on-premise.
Briefly, the 4 main benefits to storing your farm data on The Cloud are:
- Accessing your real-time data from wherever you are
- Always having access to the most up to date information
- Allowing easy access to other stakeholders (Accountants, Secretary, Farm Manager…)
- The Cloud is always automatically backed up
Here at SUM-IT Agricultural Software, whilst we know that although storage in The Cloud can offer farmers a host of benefits, this does not suit every farming set-up. That is why we offer our customers a choice of whether or not they store their data in The Cloud or locally on their PC, backed up online to our office.
What is ‘The Cloud’?
Before we dive into the benefits, let’s first understand what ‘The Cloud’ means in the context of farming.
In simple terms, The Cloud refers to a network of online servers that are used to store, manage, and process data over the internet. This means that instead of your data being stored only on your farm’s PC, it is instead made available to anyone with the rights to access it, from anywhere in the world at any time.
This technology allows users to access and update data from any device that can link with the internet, making it a convenient and efficient solution for some farmers. These operators could include your Secretary, Farm Manager and Accountant.
In this blog post, we start by exploring four key benefits of using The Cloud and how it may help the way you manage your farm.
What are the benefits of storing my farm’s data in The Cloud?
#1. Access Your Data Wherever You Are on the Farm
Gone are the days of being tied to your office to access important business information.
With The Cloud, you can now access your data from anywhere, at any time, using any device with an internet connection. Whether you are in the field, in the barn, or even on the go, you can easily retrieve information such as crop yields, livestock records or debtors lists and customer information. This flexibility allows you to update your records and make informed decisions on the spot, leading to improved efficiency and productivity.
For example, you may want to quickly view whether a cow is in calf or whether a particular sheep has received medication. You may also be meeting your Accountant or Consultant and need access to your exact current financial position. All this can be done wherever you are when your data is being held in The Cloud because you’re viewing the data in real time.
#2. Always View the Most Up-To-Date Information
One of the most significant benefits of using The Cloud for farming is the ability to access real-time data and analytics. With traditional farming methods, farmers often have to rely on manual data collection and analysis, which can be time-consuming and prone to errors.
Having instant access to real-time data allows farmers to make informed decisions about their farming operations, such as when to irrigate, fertilize, or harvest. It also helps them identify potential issues early on, such as pest infestations or nutrient deficiencies, and take corrective action before it’s too late.
Additionally, Cloud-based solutions often have the ability to integrate with other systems, such as weather data or precision agriculture tools, providing a more comprehensive view of your farm’s data.
#3. Easy Access for Other Stakeholders
Farming is rarely a one-person operation. Often, you work with Partners, Farm Secretaries employees, Accountants or even Consultants who need access to the same data you do. The Cloud allows you to share real-time information with these stakeholders, ensuring everyone is on the same page. Whether it’s sharing crop progress with your agronomist or livestock health records with your veterinarian, The Cloud makes collaboration seamless and efficient. You won’t need to worry that your herdsman or accountant is ever viewing out of date information.
It may even save costs as it easily allows other stakeholders to use and update your data in real-time wherever they are. This may mean your farm secretary can work from home more often or you can easily meet remotely with your accountant, saving travel cost and time.
Often, software houses will also allow you to set permissions on what each operator can see, so you’re never giving away too much info.
#4. Always Backed-Up
Farmers understand the importance of protecting valuable data. Losing critical information due to a computer crash, data hack or physical damage can be devastating to your business. By using The Cloud, your data is automatically backed up and stored on secure servers. This means that even if your computer malfunctions or is damaged, your data remains.
Using The Cloud can bring about peace of mind, knowing your data will always be available and you don’t need to remember to do your own regular back-ups, whether this be on a memory stick or another hard drive. Depending how you do your back-ups, this can save time and expense which is always welcome on the farm!
Why might I not want to store my farm’s data in The Cloud?
While Cloud data storage offers many benefits, there are also some potential drawbacks that farmers should consider before making the switch.
Dependence on Internet Connection
One of the main drawbacks of storing data in The Cloud is the dependence on a stable and reliable internet connection. Without this, farmers may not be able to access their data when they need it. This can be a major issue when relying on real-time data for decision-making and can be a reason to opt for other options such as mobile apps that can be run offline.
In rural areas, where internet access may be limited or unreliable, this can be a significant barrier to using Cloud data storage. Farmers may need to invest in additional equipment or services to ensure a stable internet connection, which can add to the overall cost of using Cloud storage. That’s why we have made Cloud completely optional with our SUM-IT programs.
Security Concerns
Another potential drawback of storing data in The Cloud is security concerns. While Cloud storage providers have security measures in place to protect data, there is always a risk of data breaches or cyber attacks. This is especially concerning for farmers who store sensitive data, such as financial information or customer data.
To mitigate this risk, farmers should carefully research and choose a reputable Cloud storage provider with strong security measures in place.
Here at SUM-IT it was vital that we chose a well-trusted, managed Cloud service with a strong reputation for providing consistent and secure access and storage to handle our client’s data.
Data Ownership and Control
Some farmers do not like the idea of putting all of their sensitive data into The Cloud. Although most storage providers assure us that your data is kept safe and secure, some people may have concerns over data ownership and control and prefer to keep all their data solely on-premise.
Downtime and Service Disruptions
Like any online technology, Cloud storage is not immune to downtime and service disruptions. If a Cloud storage provider experiences technical issues or outages, farmers may not be able to access their data when they need it. This can be a major issue for time-sensitive operations, such as planting or harvesting.
To mitigate this risk, farmers should research the reliability and up-time of potential Cloud storage providers before making a decision.
Cost of Data Storage
While Cloud data storage can offer cost savings in some cases, it can also be costly for farmers with large amounts of data. Cloud storage providers typically charge based on the amount of data stored, so farmers with large datasets may face higher storage costs.
Additionally, if a farmer needs to access their data frequently, they may also face additional costs for data retrieval. This can add up over time and may not be feasible for farmers with limited budgets.
Here at SUM-IT we only charge £4/month for each additional set of Accounts data (£11/month for the first dataset) and there are no additional charges for frequent access to data or data retrieval. There is also currently no limit on the size of each dataset.
This price also includes access for other stakeholders such as Farm Secretaries, Accountants and Vets (with permissions set by the farmer themselves) so they can view and analyse your real-time data. All they will need to do is download SUM-IT software for free on their PC or laptop and get access with their own private login and password.
If I use The Cloud for my farm management, do I always need access to the internet?
Yes, you will need a reliable broadband connection of 4MB+ speed at all times when running TOTAL2 in The Cloud. As per most other farm management programs running in The Cloud, users aren’t able to download a copy and run it offline.
How easy or difficult is The Cloud to use for my farm?
Usually, running your farm management software is no different whether you are using The Cloud or using storage on your PC, laptop or tablet. However, some farm management companies are solely Cloud-based whereas others are purely premise-based and the ease of use of different farm software varies.
At SUM-IT we offer you the choice of whether you wish to run in The Cloud or not and all our programs are designed to be used by farmers with little to now prior computer experience. Our TOTAL2 range of farm software is particularly intuitive and farmer-friendly.
What is the process of moving my data to The Cloud?
If you are already running our TOTAL2 software, then it would simply be a case of transferring your data in to us and our in-house team here at SUM-IT would move all your necessary farm data up to The Cloud for you.
If you are a new user of TOTAL2, your information will be made available to you on the Cloud from your initial purchase.
How long will it take to move my farm data to The Cloud?
If you are an existing customer, typically it will take just a couple of hours, but we always like to give 24 hours, after which you will freely be able to access your data wherever you are.
Conclusion
Cloud data storage offers many benefits for different farmers, including convenience, efficiency and peace of mind.
However, there are also potential drawbacks to consider, such as dependence on internet connection, security concerns, and data ownership and control.
Here at SUM-IT farm software, we are unique in that we are giving farmers the option of whether they would like their data stored in The Cloud or locally on their machines. We appreciate everyone’s operations are different and many farmers simply do not have reliable enough internet access to make Cloud storage feasible.
If you are in two minds about The Cloud and would like to discuss any of your concerns with our in-house expert, please feel free to give Ben John a call on 01844 213 003 and he will happily answer any questions you may have.
Alternatively, you can book a live demonstration of our Accounts software here, available with the option of The Cloud.